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How to Plan the Wedding of Your Dreams—And Have Fun Doing It!

How to Plan the Wedding of Your Dreams—And Have Fun Doing It!

Congratulations on your engagement! The journey to your dream wedding is an exhilarating ride. Our team of luxury caterers and event experts in the heart of New York City have gathered some insights and practical tips to ensure your big day is not just everything you’ve ever dreamed of, but a joy to organize.

The Perfect Date

Each season brings a unique style to any wedding. One approach to choosing a date is to consider the seasonality of flowers. If you find yourself captivated by the allure of summer peonies, June would be the perfect choice. Similarly, if the romantic colors of fall attract you, choose a date in October. Above all, we recommend choosing a date that resonates with you both, perhaps you have a date that has been significant in your relationship so far? 

Pro Tip: Before you fall in love with any date, take a moment to check in with your immediate family and closest friends to make sure there are no major conflicts — this is your day but it’s good to avoid any potential bumps in the road later on. 

When viewing potential venues, vibe is everything. Keep an open mind and let yourselves get a feeling for the space. You’ll know when it’s right. If you come to love a venue that’s not quite right for your wedding, consider it for an engagement party or rehearsal dinner. The opportunities for celebration are endless, take advantage of all of them.

Crafting the Perfect Menu

This is your day, choose dishes that reflect who you are as a couple. Are there any dishes that reflect your heritage, or places you may have travelled together? From plated dinners to interactive food stations, have fun by infusing personality and the latest culinary trends into your menu.

Keep it seasonal and simple. Some events companies can get lost in complexity for complexity’s sake. Before you finalize a menu, leave one thing behind. Simplicity is key.” – Derek Hunt, Events by RHC Culinary Director.

Designing the Right Décor

Transforming your venue with jaw-dropping décorreally brings magic to any event and will make your wedding unforgettable. Remember, the devil is in the detail and being able to communicate your taste is essential.

“Décor isn’t just about pretty flowers; it’s about creating a feeling. Have fun with it and make your wedding an experience to remember!” – Nick Giordano, Events by RHC Event Director.

When Words Aren’t Enough...

Whether it’s a live band, a DJ, or surprise performers, music and entertainment is an incredibly important part of the day. From the ceremony, arrival cocktails, right through to the after party; music and entertainment helps set the tone for the kind of energy you want on your wedding day. Choose entertainment that speaks to your soul to give you the best experience possible. Do you love jazz music? Consider layering a live saxophonist on top of your DJ. This is an excellent opportunity to get creative and make your wedding day feel incredibly bespoke and unique to you.

Building Your Dream Team

Building your team of reliable suppliers and vendors is vital—each one plays a crucial role in making your day extraordinary. In New York, there is no shortage of incredible vendors. Hand-picking a team whose work you love and who you enjoy working with is an incredibly important part of your planning process. Explore our comprehensive Wedding Planning Checklist, covering all bases in the planning process, including the optimal timing for reaching out to vendors and securing your dream team.

Don’t Waste Precious Time

If you’re able to, consider using an event planner. Your wedding is supposed to be the most special time in your lives, a time you’ll want to look back on with only the fondest memories. The day itself will fly by in the blink of an eye. Make sure you don’t waste precious time caring about anything other than having a fantastic time. Planners are trained to read a couple and know how much help or involvement to give. Don’t forget to communicate your expectations and let them do the heavy lifting.

Share your preferences with your Planner and be specific. Event companies worth their salt will work with you to craft a unique menu that fits your vision and guests.  Every wedding is bespoke, it’s your day.!” – Derek Hunt, Events by RHC Culinary Director


Pro Tip: Designate your Maid of Honor or Best Man to be the liaison to the event planner with information about specifics, timelines and expectations. Choose someone you trust to handle the finer points so that you can enjoy your guests and the day.

Creating Lasting Memories

Many couples underestimate the importance of good photography and videography, often regretting not having something to help them relive those special moments later on. Finding a photographer who is a good personality fit is everything. 

Pro Tip: Look at portfolios and once you’ve established that you like their style, schedule a meeting (in person or virtually) to make sure you like them

As you embark on the exciting journey towards your 2024 wedding, keep in mind that Events by RHC is here to support you every step of the way. Our experienced team is ready to provide personalized assistance, expert guidance, and a touch of magic to help make your wedding day truly special. With exclusive New York City wedding venues like Peak at Hudson Yards and Chelsea Square, along with various preferred locations throughout NYC, we are well-positioned to assist you in creating your dream wedding. 

If you have any inquiries or are ready to start planning your dream wedding? Contact us at [email protected] . Cheers to a smooth-sailing journey and creating lasting memories!

Start planning your 2024 wedding